TimeZest's integration with Zoom allows you to automatically have TimeZest create a Zoom meeting when a client selects a time for their appointment.

Update your email templates

If you've set up any custom HTML email templates for your organisation, you'll need to add some additional content to them so that TimeZest can include the information the client will need to join the scheduled online meeting.

Simply add something like the following in the appropriate place for your template:

{% if appointment.online_meeting_url %}
<p>
This {{ appointment_type.name }} will take place as an online meeting.
</p>
<p>
You can access this online meeting here:
<a href="{{ appointment.online_meeting_url }}">{{ appointment.online_meeting_url }}</a>.
</p>
{% endif %}

TimeZest's built-in templates have already been updated, so you don't need to do anything if you're using them.

Installing the Zoom integration

To connect TimeZest with Zoom, go to the Integrations page in the TimeZest UI. Click on the Zoom integration.

Once in the Zoom integration, click on the Authenticate with Zoom button.

You'll then be taken to Zoom to authenticate the TimeZest integration.

Click Authorize, and you'll be returned to TimeZest.

Don't be concerned if all members are shown as not associated with a Zoom user account. In the background, TimeZest is querying Zoom in order to match users there with the members in TimeZest, using their email address as a matching key. After a minute or so, you can refresh the screen to see which members have been matched.

Configuring Appointment Types for Zoom

To configure TimeZest to create a Zoomonline meeting for a particular appointment type, simply go to that appointment type in the Appointment Types screen, and select the Online Meetings section. Select Schedule a Zoom online meeting with this appointment, and click Save & Close. That's it.

Scheduling with Zoom

In the TimeZest pod, appointment types with Zoom online meetings will have a small camera icon next to them in the drop-down list.

TimeZest will warn you when you try to schedule an appointment which has a Zoom meeting with a member who isn't associated with a Zoom account.

Uninstallation

To remove the Zoom integration from TimeZest, do the following:

  1. Go to Integrations, and click on the Zoom integration.

  2. Click on Remove this Integration, then Yes to confirm.

  3. The Zoom integration will now be removed from TimeZest.

Alternatively, you can remove the application via the Zoom Marketplace:

  1. Login to your Zoom account and navigate to the Zoom Marketplace.

  2. Click Manage > Installed Apps, or search for the TimeZest app.

  3. Click on the TimeZest app.

  4. Click Uninstall.

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