Panel Scheduling is only available to subscribers to the TimeZest Professional plan.
Panel Scheduling allows TimeZest to book an appointment with multiple people or teams at once. Clients can choose a time that works for everyone, with TimeZest respecting each participant’s availability and existing appointments.
Using Panel Scheduling in the Pod
To use Panel Scheduling directly in the TimeZest pod:
Open the ticket in your PSA.
In the TimeZest pod, select the resources you want to include — up to 4 people or teams in total.
Proceed with scheduling as usual.
That’s it. TimeZest will automatically coordinate availability and create one appointment for all selected participants.
Generating Panel Scheduling URLs
You can also create Panel Scheduling links from the TimeZest portal.
Navigate to: Appointment Types ➝ [Select Appointment Type] ➝ Overview ➝ Scheduling Links
Add multiple participants by selecting their names from the drop-down list.
Copy the scheduling link for that Appointment Type.
Manually Creating URLs
To use panel scheduling with URL-based scheduling or Shareable URLs, simply include additional slugs in the URL, separated by a comma.
For example:
http://fiptech.timezest.com/guy-rodger,nancy-smith/online-meeting
(That particular URL is an example only, and won't work if clicked.)
Things to Keep in Mind
Works with teams: Panel Scheduling supports both individuals and teams. For example, you can schedule with a specific account manager and any member of the sales engineering team.
Limit of 4 resources: You can include up to four resources per scheduling request. This limit ensures performance, since adding more would slow down scheduling due to the number of API calls required.
No resource reduction: If an individual is scheduled along with a team that includes them, TimeZest will still treat this as two resources. Both will appear on the appointment.
Availability overlap required: All selected resources must have overlapping availability for TimeZest to offer scheduling options. For instance, if John is available only in the mornings and Mary only in the afternoons, TimeZest won’t find a common time for both.